1. Name

The Club shall be called the London and South East Rottweiler Club.

 

2. Objectives

The objectives of the Club will be to support and encourage all aspects of Rottweilers in Great Britain by:

(a) the organisation of shows and training classes

(b) providing instruction in all matters appertaining to the breed

(c) maintaining the breed in accordance with the Standard approved by the Kennel Club

(d) providing the opportunity for the interchange of knowledge and ideas between Rottweiler owners by meetings, newsletters, etc.

 

3. Officers and Committee

(a) The Officers shall consist of a President, Chairman of the Committee, Vice-Chairman of the Committee, Honorary Secretary and Honorary Treasurer. They will hold office from the conclusion of the Annual General Meeting (AGM) or the committee meeting at which elected until the conclusion of the AGM next following.

(b) The Members may, at the AGM, elect such persons as they wish, as Honorary Vice-Presidents who will hold office from the completion of the AGM at which elected, until the commencement of the following AGM. There shall be no limit to the numbers of Honorary Vice-Presidents.

(c) The affairs of the Club shall be managed by a Committee of 12 (twelve) Members; six (6) Members to retire biennially but to be eligible for re-election. They shall be elected in accordance with Rule 4(e).

The Members of the Committee will hold office from the conclusion of the AGM at which elected until the conclusion of the Annual General Meeting at which they are due to retire.

(d) The President shall ipso facto be an additional Member of the Committee but will have no voting rights at Committee meetings.

(e) The Honorary Secretary and Honorary Treasurer shall be elected in accordance with Rule 4(f). They shall have the right to attend all meetings of the Committee and shall act on decisions of the Committee as instructed from time to time. The Honorary Secretary and Honorary Treasurer shall ipso facto be additional Members of the Committee and will have full voting rights at the Committee meetings.

(f) Meetings of the Committee shall be held as often as may be deemed necessary. Four (4) Members of the Committee shall form a quorum for the transaction of business. Should any Committee Member be absent from three (3) consecutive Committee meetings without giving an explanation satisfactory to the Committee, he/she shall be deemed to have automatically relinquished his/her Committee membership.

(g) No person whilst an undischarged bankrupt may serve on the Committee of, or hold any other office or appointment, within a Kennel Club Registered Society.

(h) No Committee Member who has resigned, shall be eligible for re-election until a period of one (1) year has elapsed.

(i) No serving Officer or Committee Member shall enter, handle or exhibit at the Club Shows.

 

4. Election of Officers

(a) The President shall be nominated by the Committee and elected in accordance with Rule 4(f).

(b) The Chairman and Vice-Chairman shall be elected from the Committee Members by the Committee at the first Committee meeting held after the AGM.

(c) The Honorary Secretary shall be nominated by the Committee and elected in accordance with Rule 4(f).

(d) The Honorary Treasurer shall be nominated by the Committee and elected in accordance with Rule 4(f).

(e) The Members of the Committee shall be elected by Members at the AGM from nominations made at the AGM unless at least twenty-five (25) Members send a signed requisition to the Honorary Secretary by the 31st December requesting that a postal ballot be carried out. If such a requisition is made, the Members of the Committee shall be elected by a vote of Members cast by postal ballot contained in a special envelope marked "Committee Election" which shall be opened by duly appointed scrutineers. The scrutineers shall submit the result of the ballot in a sealed envelope to be opened by the Chairman at the AGM in the presence of the Members. At least 35 days prior to the AGM the Honorary Secretary shall send a request to all Members to submit nominations for candidates to the Committee for the following year. Any Member who has been in membership of LASER for at least one (1) year can be nominated by another Member subject to the consent of the Nominee. These nominations must be in the hand of the Honorary Secretary at least twenty eight (28)days before the date of the Meeting together with names of those retiring Committee Members who are willing to stand for re-election. The period of twenty eight (28) days is to exclude the date of the receipt of the nominations and the date of the AGM. Nominations and notifications of willingness to stand for re-election are to be sealed in an envelope and clearly marked "Nominations" and to contain no other matter. Envelopes containing nominations are to be opened by the Chairman in the presence of the Committee Members at a Committee meeting to be held not less than twenty one (21) days prior to the AGM. If the number of nominees together with the retiring Members of the Committee who are willing to stand again exceeds six (6) in number, a voting paper recording the names of the nominees and in the case of Members of the previous Committee the number of times that they have attended meetings, shall be forwarded to all Members at least fourteen (14) days prior to the AGM. The voting papers on which Members may record not more than six (6) votes must be forwarded to the scrutineers at least seven (7) days prior to the AGM. The six (6) candidates obtaining the largest number of votes together with the six (6) Members of the Committee not due for retirement shall be declared by the Chairman to be the Committee Members for the ensuing year. In the event of an even number of votes being recorded for any two (2) or more candidates, a final decision between these candidates will be made by a vote of Members present at the AGM.

(f) The nominations of the Committee for President, Honorary Secretary and Honorary Treasurer shall be submitted to a vote of Members present at the AGM for acceptance. In the event of the Members at the AGM refusing to endorse the Committee's nomination for any one (1) or more of the Officers, the wishes of the Members will be ascertained by postal nominations and a postal ballot conducted in accordance with Rule 4(e) except that the result of such voting shall be submitted by the scrutineers to a Special General Meeting and the words "Special General Meeting" shall be substituted for the words "Annual General Meeting" wherever shown in Rule 4(e).

(g) The Committee shall have the power to co-opt a Member to fill a vacancy provided the total number of Committee Members does not exceed the number allowed for a full Committee. A Committee Member co-opted to fill a vacancy caused by the loss of a Committee Member who was not due to retire at the next AGM shall have his/her co-option confirmed or rejected by the Members at the next AGM and shall then be due to retire at the AGM following the one in which his/her co-option was confirmed. Additional Members may be co-opted for special purposes for periods not exceeding one year. Such Members to have the status of Committee Members but may only vote on subjects for which they were co-opted.

(h) In all matters of decision the Chairman shall have the casting vote only.

 

5. Election of Members

(a) Candidates for Membership of LASER shall be proposed by one Member and seconded by another Member and be elected by, or balloted for, the Committee at one of their meetings. Two or more negatives from the Members of the Committee shall exclude a candidate from Membership except that the two Members recording a negative vote shall not be in joint Membership together and, if they are, a further negative vote is required for exclusion.

(b) LASER shall make available a list of Members names and addresses for inspection, if so requested, by Club Members and the Kennel Club.

(c) Honorary Life Members: The election to be governed by the following rules:-

(1) that no more than one to be nominated in any one year

(2) Members present at the AGM shall vote on the nomination proposed by the Committee

(3) Honorary Life Members to be accorded all privileges and rights of an ordinary Member

 

6. Subscriptions

No Member may attend the AGM whose Subscription has not been paid BY the 1st January of the year in which the AGM is being held.

(a) Membership fee:1st tier: £12 single/joint (Classes excluded)

(b) The Annual Subscription will be payable to the Honorary Treasurer on 1st January each year. No Member whose subscription is unpaid shall be entitled to any of the privileges of Membership and if any Member fails to pay the Annual Subscription by 1st March the Committee shall have the power to erase his/her name from the list of Members; but if the Committee subsequently receives a satisfactory explanation the Member may, at the discretion of the Committee, and on payment of the arrears, be re-admitted to Membership.

 

7. Meetings

(a) The AGM shall be held not later than 31st March, not less than twenty eight (28) days notice being given to Members. No business shall be transacted at an AGM unless notice thereof appears on the Agenda, with the exception of routine matters or those which, in the opinion of the Chairman of the meeting, are urgent.

(b) A "Special General Meeting" shall be summoned by the Honorary Secretary if twenty five (25) Members send in a signed requisition stating the subject to be discussed. No business other than the matter on the Agenda can be discussed at a "Special General Meeting". Items for the Agenda must be in the hands of the Honorary Secretary fourteen (14) days before such a Meeting. The Rules of the Club shall not be altered except at an Annual General Meeting, or a "Special General Meeting"  Any alteration to the Rules passed at an AGM or SGM shall not be brought into force until the Kennel Club has been advised and has given its approval of the alterations.

 

8. Accounts

A Banking Account shall be opened in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signature of two (2) Officers, one of whom shall be the Honorary Treasurer. The financial year of the Club shall run from 1st January to 31st December. The Honorary Treasurer shall receive all monies, keep a proper record of receipts and payments and submit a properly audited income and expenditure account and balance sheet to the Members at the AGM.

 

9. Expulsion of Members

Any Member who shall be suspended by the Kennel Club Rule A42.j.(4) andor any member whose dog(s) isare disqualified under Kennel Club Rule A42.j.(8) shall ipso facto cease to be a Member of the Club, for the duration of the suspension and disqualification. If the conduct of any Member shall, in the opinion of the Committee be injurious to the character or interest of the Club, the Committee may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the Member, determine that a "Special General Meeting" of the Club shall be called for the purpose of passing a Resolution to expel him/her. Notice of the SGM shall be sent to the accused Member, giving particulars of the complaint and advising him/her of the place, date and hour of the Meeting so that he/she may attend and offer an explanation. If at that Meeting a Resolution to expel is passed by a two-thirds (2/3rds) majority of the Members present and voting, his/her name shall forthwith be erased from the List of Members, and he/she shall thereupon cease for all purposes to be a Member of the Club, except that he/she may, within two (2) calendar months from the date of such a Meeting, appeal to the Kennel Club and subject to such conditions as the Kennel Club may impose. If the Club expels any Member for discreditable conduct in connection with dogs, dog shows or trials, the Club must report the matter in writing to the Kennel Club within seven (7) days and supply particulars required.

 

10. Club Assets

The Assets of LASER shall be vested in the Committee and, in the event of LASER ceasing to exist, a General Meeting shall be called to decide the disposal of them. A final statement of Audited Accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six (6) months, and the persons named as Officers and Committee of the Club on the last return furnished to the Kennel Club, will be held responsible by the Kennel Club for the proper winding up of the Club. The Club will obtain from donors of Challenge Cups an outright acknowledgement that the gift is made outright to the Club.

 

11. Final Court of Appeal

The Kennel Club shall be the final Court of Appeal in all matters of dispute.

 

12. LASER undertakes not to join any Federations, Societies or Clubs.

 

13. Training Rules

A set of Rules will be produced and modified as required from time to time by the Committee to govern the conduct of training classes and competitions held by LASER. These Rules will be binding upon all persons taking part in these activities.

 

14. Annual Returns to the Kennel Club

The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Honorary Secretary for the continuance of Registration, and that by the 31st July each year, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Registered Societies and Breed Council and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.

 

Updated: April 2006